Human Resources Administrative Assistant

United Indian Health Services, Inc

Posted: Dec. 12, 2019

SUMMARY:
Under the direction of the Human Resources Manager, position is responsible for the maintenance and integrity of human resources files for the organization. This position must provide a wide range of administrative support, including: possessing the ability to interact with staff (at all levels) and be able to work in a fast-paced and sometimes pressured environment, while remaining flexible, proactive, resourceful, and efficient. This position must maintain a high level of professionalism and confidentiality while keeping attention to detail. Provides administrative support to the Human Resources Section by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Prepares minutes, correspondence, reports, proposals, and various paperwork as directed within set deadlines.

• Sorts, stamps, routes, and files various Human Resources Section (HR) documents.

• Assist in creating forms, templates and other HR-related documents.

• Assist in posting information from Human Resources for the UIHS Internet.

• Maintains Human Resources personnel, confidential and medical files.

• Assist in responding to Employee Development Department (EDD) Tribal First, Occupational Health, and other related agencies. Keep HR Manager informed about all HR related correspondence.

• Responds to Employment Verifications following UIHS policies and procedures.

• Assist in all areas of Human Resources and is crossed trained in duties of recruitment, benefits, credentialing and privileging.

• Creates and maintains database and spreadsheets as appropriate.

• Maintains confidentiality of all employee records and business according to UIHS policy.

• Maintains a professional, organized, and clean working environment by following organizational policies, guidelines, and safety standards.

• Maintains communication flow between Human Resources and UIHS Directors, Managers and Supervisors.

• Responsible for making identification badges for UIHS employees and Board of Directors.

• Performs backup coverage for administration receptionist with primary responsibility of answering the main telephone. Screens and routes calls to appropriate person or division. Takes accurate message and distributes to appropriate person or division.

• Adheres with compliance and accreditation standards and guidelines.

• Provides excellent customer service and direct inquiries to appropriate persons.

• Attends staff meetings and other meetings as assigned by the HR Manager.

• Maintains a professional organized clean working environment by following organizational policies, guidelines, and safety standards.

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Location: Potawot Health Village, Arcata

For Education & Experience requirements and for an application, please go to the UIHS employment link: http://unitedindianhealthservices.org/job/administrative-assistant-human-resources/