Bookkeeper/Assistant
United Gas
Posted: July 27, 2021
Manage the financial transactions of the business and perform administrative duties to ensure the smooth
functioning of the office and business. The position requires excellent organization, problem-solving, flexibility and interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Strong computer and Internet skills are necessary. Knowledge and experience as a full charge Bookkeeper required. Ability to set up double entry chart of accounts and utilize QuickBooks are necessary. Process
payroll, create management reports as directed. Sensitivity to confidential matters is required. Experience
with project coordination is a plus.
ESSENTIAL RESPONSIBILITIES AND DUTIES include the following. Other duties may be assigned.
• Performing payroll duties for employees and consultants including HR paperwork for on-boarding
and exiting employees
• Performing bookkeeper duties;
o Deposits, AR and AP functions, account reconciliation
o Invoicing, Collections
o Data entry as required to maintain accurate financials for the business
• Creates financial reports and reconciles accounts
• Prepares financials for year-end tax preparation
• Complies with all government reporting requirements
• Supports CEO with Inventory and Pricing duties
• Supports the CEO in the management of the day-to-day operations of the office
• Administrative duties: screening calls; managing calendars; arranging travel, meeting and events;
preparing reports and financial data; managing finances; and customer relations.
• Ensure licenses are current and renewed when needed
• Filing, Organizing, Transcribing
• Drafting/Formatting documents
• Customer care tasks (W-9 forms, updating customer files)
• Out-of-office errands (getting mail, going to bank, etc.)
• Other duties may be assigned
COMPETENCIES/ QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must be capable of managing multiple priorities
• Ability to Problem Solve
• Perform bookkeeping duties accurately
• Has and uses good Interpersonal, Teamwork, and Delegation skills
• Ability to work independently
• Ability to make good judgement decisions
• Can follow and implement company policies and procedures
• Has demonstrated Planning and Organization skills
• Proven Dependability and Ethics
• Shows Initiative and Maintains Professional Behavior
• Must be capable of using computer and electronic devices and have knowledge of general software
programs such as email, word process and spreadsheet programs.
• Have working knowledge of QuickBooks
Education/Experience:
• High School Graduate; some College a plus
• Minimum one Year experience as a full charge Bookkeeper
• Minimum five years’ general work experience
• Experience within the gasoline/ retail store industries a plus
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to work near moving vehicles; outdoor weather conditions; Risk of Propane burn and electrical shock. The noise level in the work environment is usually average for an office environment but sometimes moderate to loud if at one of the
business sites.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Standing, walking, and handling items are required at least 5.5 hrs./ day and during the entire shift up to 8+
hours/ day. Reaching outward, reaching above the shoulder, squatting, or kneeling, and bending are
required about 2.5 hours/ day.
Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus is required. The
ability to lift up to 20 lbs, walk up and down stairs, and sit are required.
For more information and to apply, send your resume to unitedgaseureka@gmail.com or call 707-502-5027.