Arcata City

Staff Report

Public Hearing to Approve the Annual Engineer's Report and Declare the City's Intention to Continue to Levy and Collect Assessments of Existing Assessment Districts to include Mad River Parkway Business Center, Windsong, and Janes Creek Meadow Landscape Maintenance Assessment Districts.




The City has three assessment districts that are billed annually as part of their property tax assessments. As required under the Landscape and Lighting Act of 1972, annual Engineer’s Reports and Resolutions of Intent to continue to levy assessments are required. The Resolutions of Intent are incorporated into the City’s annual budget process. This action directs the City Engineer to complete the required reports and notices in preparation of the budget adoption.

Discussion/Fiscal Impact


The City is allowed under the Landscaping and Lighting Act of 1972 to create assessment districts to install, maintain and service public landscaping and lighting. All three of the districts were legally created based on an Engineer’s Report which clearly describes the improvements, work and costs. Several specific parts (A-F) are required to be prepared under the Engineer’s Report, including:

Part A—plans and specifications for the improvements are filed with the City Clerk. Although separately bound, the plans and specifications are a part of this report and are included in it by reference.

Part B—an estimate of the cost of maintaining the improvement.

Part C—an assessment of the estimated cost of maintaining the improvement on each benefited parcel of land within the assessment district.

Part D—a statement of the method by which the undersigned has determined the amount proposed to be assessed against each parcel.

Part E—a list of the names and addresses of the owners of real property within the assessment district, as shown on the last equalized assessment roll for taxes, or as known to the Clerk. The list is keyed to Part C by assessment number.

Part F—a diagram showing all of the parcels or real property within this assessment district. The diagram is keyed to Part C by assessment number.

On April 5, 2023, The Council reviewed the three assessment districts’ annual levies and directed staff to publish the required public notices and hold public hearing during the annual budget approval process.  The public hearing date was directed by the Council to occur on May 3, 2023. The notice for public hearing was published in the Mad River Union on April 19, 2023.


Annually, an Engineer’s Report is required to be prepared to report to the City Council so they may adopt a resolution proposing any new improvements or substantial changes in existing improvements. There are no changes recommended within the Windsong and Janes Creek Meadow Assessment Districts. The Mad River Parkway will see a CPI increase of eight percent (8%) per the approved conditions of the district. City forces will continue to perform the work/improvements and maintenance as per the original Engineer’s Report, and request the continued assessment of the benefited parcels.

Please refer to the three attached reports for the districts, including the funds required and expended. Written public notifications was published in the local paper on April 19, 2023, and following a public hearing the Council will be asked to approve the Engineer’s Reports and to adopt a resolution for each individual district, declaring the continued collection of assessments. The proposed resolutions are included in the three Engineer’s Reports, attached as Resolution Nos. 223-47, -48 and -49.


Failure to approve the continued assessments would result in a reduction of funds to maintain the grounds and lighting within the three assessment districts. The total funding recommended in the Engineer’s Reports for the three districts is $37,974.16.