Office Manager

5th & D Street Theater

Posted: Sept. 14, 2026

Office Manager 5th & D Street Theater

Role summary

The Office Manager helps keep 5th & D Street Theater organized, on schedule, and running smoothly. This part-time role handles the behind-the-scenes office work that helps a community theater function: basic bookkeeping, records, calendar support, rental paperwork, and routine communication. The Office Manager works with board members, staff, volunteers, production teams, and renters to make sure people have the information and paperwork they need.

Key responsibilities

• Help with bookkeeping and basic financial tasks, including checks, bills, reimbursements, payroll information, receipts, and payment records.
• Keep important records organized, including contracts, invoices, rental paperwork, production paperwork, receipts, and board materials.
• Help maintain the master calendar for rehearsals, performances, rentals, work calls, meetings, and other theater uses.
• Support rentals by helping with paperwork, invoices, payments, calendar details, and follow-up.
• Help manage office supplies, mail, filing, printing, and other basic office needs.
• Help with routine communication as assigned, such as simple notices, email updates, press materials, or production information.
• Notice missing paperwork, schedule conflicts, payment questions, or other office issues and bring them to the right person.

Boundaries of the role

This role is NOT responsible for:

• Managing productions, directing shows, casting, design choices, rehearsals, or creative decisions.
• Managing the building, maintenance, safety rules, keys, alarms, internet, or technical systems.
• Leading front-of-house, volunteers, concessions, ticketing, or audience services.
• Making financial decisions outside approved procedures.
• Negotiating major contracts, setting policy, or making board decisions.
• Taking on extra duties without clear agreement, approval, and pay when appropriate.

Working relationship

The Office Manager reports to a board-designated representative of NCRT, who serves as the day-to-day point of contact and provides direction on behalf of the organization. This representative coordinates with the appropriate boards, staff, and committees when additional direction or approval is needed.

The same designated NCRT representative supports the Office Manager, Production Manager, and Facilities Manager as a coordinated management team. The Office Manager also works closely with the Production Manager, Facilities Manager, and Director of Public Experience.

Time, pay, and expectations

This is a part-time, hourly position paying $18 per hour, currently estimated at approximately 6–10 hours per week on average. Workload will vary and may be heavier during productions. The schedule may include evenings and weekends as organizational and production needs require.

Some work may be done from home when in-person tasks are not needed. Some on-site work will be required for mail, records, supplies, printing, meetings, or other office tasks. The schedule can be flexible, but the role requires steady follow-through, timely communication, care with private information, and attention to deadlines.

Helpful experience

• Bookkeeping, bill payment, payroll support, or nonprofit office work.
• Good organization and comfort keeping records in order.
• Calendar coordination, scheduling, or office administration.
• Clear, friendly written communication.
• Comfort working with volunteers, artists, board members, renters, vendors, and community partners.
• Care and discretion with financial records, contracts, payroll information, and internal communication.
• Experience with community theater, nonprofit arts groups, or small offices is helpful but not required.

How to apply

Please send a brief note of interest and a resume to ncrtboardpresident@gmail.com. References are required, and a cover letter is encouraged. We welcome applicants who are organized, dependable, kind, and interested in helping community theater run smoothly behind the scenes.

Application deadline: October 1, 2026, or until filled