Production Assistant

Cal Poly Humboldt

Posted: July 20, 2022

Production Assistant

Job no: 516020

Work type: Staff

Location: Humboldt

Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Full Time, Marketing/Communications

Production Assistant

Marketing & Communications
Job #516020
Close Date: Sunday, August 7, 2022

(Job #516020) Reprographics Specialist II, Production Assistant, $3,120.00-$4,711.00 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Marketing & Communications. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at

Now is an exciting time to join Marketing & Communications Print Services as we transition to Cal Poly Humboldt! Cal Poly Humboldt has been named the state’s third polytechnic institution and the first in Northern California. Backed by a historic state investment, we’re adding in-demand new academic programs, building new facilities, and growing our enrollment. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Additional information about Cal Poly Humboldt can be found at

Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Position Summary: The Production Assistant operates digital printing presses, large format printers, automated mailing equipment, pre-press equipment, and bindery equipment. The position works under deadline to complete variable data mailings and a variety of printed materials, including large format. This position maintains and updates job tracking database. The position works with teams that includes colleagues from within the unit, clients, and student assistants. Jobs require time and materials accounting, quality control checks and efficient executions. Other duties include light maintenance and troubleshooting of equipment, installing large format displays, organizing and cleaning the press room, assisting other operators, and back-up customer service.

Key Responsibilities: Equipment production, including setting up, operating, and cleaning of digital presses, large format printers, bindery and mailing equipment. Keeping up to date on mailing regulations. Filling out appropriate paperwork and updating job tracking systems. Using graphics software for variable data printing, and setting up files to print correctly. Troubleshooting equipment problems, make necessary adjustments, and minor repairs to equipment. Keeping work areas cleared for efficient work production, and handling routine maintenance. Customer service, including communicating on phone, in person, and by email to clients. Answering questions and advising.

Knowledge, Skills, and Abilities Associated with this Position Include: Working knowledge of reprographics operations and functions. Ability to operate standard print production equipment, including high speed digital presses, various bindery equipment, large format printers, automated mail equipment, and a variety of small precision measuring devices. Able to perform basic maintenance on standard equipment and to troubleshoot equipment problems. Ability to accurately perceive color. Familiarity with paper stock and other materials used in printing. Ability to stay current on postal regulations and to help the unit follow ever-changing standards. Able to work well with others in a diverse environment, and to establish and maintain effective working relationships. Ability to provide lead work direction to student assistants. Possession of a valid California drivers’ license.

Minimum Qualifications:

• Working knowledge of and the ability to use standard PC and Macintosh platforms, their operating systems and applicable software.
• Demonstrated understanding of and ability to operate a wide range of reprographics equipment and systems, including, but not limited to, the ability to operate pre-press equipment/software, high speed copiers (black & white and color), and bindery equipment. Ability to learn new equipment and processes quickly, as well as troubleshoot applicable equipment. Requires basic knowledge of lithography and reprographics systems and operations.
• Ability to produce basic variable data on high speed copiers.
• Working knowledge of desktop publishing and graphic software and the ability to manipulate and translate media, as well as process and enhance electronic files through pre-press software.
• Working knowledge manipulating color values and ensuring even density on the sheet and consistent color throughout the job using applicable equipment.
• Ability to manipulate and set up files and equipment in the production of a wide range of specialized material and media.
• Demonstrated ability to adjust and adapt to a changing work environment and requirements including the ability to quickly learn to operate applicable new equipment/software and to obtain certifications when applicable.
• Effective communication and customer service skills.
• If assigned, ability to provide lead work direction to student assistants.

Preferred Qualifications: Experience using Adobe Creative Suite graphic software for print or design. Experience installing large format wall graphics and cut vinyl displays. Experience preparing automated marketing mail and knowledge of applicable U.S. Postal Service requirements and processes related to standard and automated mailing processes. Familiarity with paper stock and other materials used in printing. Working knowledge of campus graphics standards and procedures.

Application Procedure: To apply, qualified candidates must electronically submit the following materials via PageUp:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:59 p.m. on Sunday, August 7, 2022.

Any inquiries about this recruitment can be directed to or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee’s assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Humboldt Annual Security Report is available at:


Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent off of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 1481
Publication Date: July 18, 2022

Advertised: 18 Jul 2022 Pacific Daylight Time

Application Closes: 07 Aug 2022 Pacific Daylight Time

To apply, visit

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